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ProjectWise vs. SharePoint: Current comparison (as of 2024)

ProjectWise vs. SharePoint: Aktueller Vergleich (Stand 2024)
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When it comes to professional project management, the ProjectWise and SharePoint platforms offer suitable solutions and functions. At first glance, both tools are very similar. However, a closer look at the focus and functionalities shows that they are tailored to specific industries and needs.

In this ProjectWise vs. SharePoint comparison, we show you how the platforms differ and what functions they offer. We take a look at the integrations and evaluate the tools in terms of user-friendliness. As a verified Bentley Gold Channel Partner and ELO Certified Business Partner with years of experience in implementing construction and engineering projects, we not only support you in selecting the right ProjectWise or SharePoint system, but also advise you comprehensively in all areas related to project management, data management and CAD!

Contact us now and we will personally help you find the right project management software based on your individual situation

Key takeaways

  • ProjectWise is ideal for the construction and engineering sector and supports the seamless processing of CAD data. If you work with CAD data or need to manage large amounts of data, ProjectWise is the better choice.
  • SharePoint is ideal for companies that need a versatile solution for document management and collaboration, especially if they already use Microsoft products.
  • ProjectWise can be adapted to your individual processes and is therefore perfect for companies with high requirements and complex processes.
  • SharePoint is ideal for companies that are looking for a scalable and cost-effective solution and value strong usability.
  • If you use ELO as your document management system (DMS/ECM), it may be worth considering a third program. “CME BElink2ELO” is ahead in terms of scope and cost-effectiveness.

ProjectWise vs. SharePoint: What is the concept of the platforms?

ProjectWise is a professional and comprehensive platform from Bentley Systems. It was specially developed for project and data management as well as for collaboration in the engineering and construction sector.

Here you will find a wide range of different functions. These include the integration of CAD tools, document management, version control and automation of workflows. This enables you to efficiently manage, share and work on all project information together as a team.

When it comes to the planning, execution and completion of construction projects, ProjectWise offers great added value thanks to its high level of efficiency and accuracy.

SharePoint from Microsoft is also a versatile platform. It was designed for document management, collaboration and intranet portals within a company.

However, in comparison to ProjectWise, it can be used not only in engineering and construction, but also in other industries and areas of focus.

Integration of ProjectWise and SharePoint with other tools and systems

IntegrationProjectWiseSharePoint
CAD-IntegrationDirect link with CAD applications such as MicroStation or AutoCAD. This enables easy management of technical documents and drawings. Extensions such as ELO CME BElink2ELO are also available for seamless data transfer.Direct integration of CAD applications is not possible in SharePoint. However, it is possible to use third-party solutions.
GIS-IntegrationIntegrate various GIS platforms such as ArcGIS to manage and analyze geographic data for project information.Not directly supported. However, GIS data can be stored and managed.
ERP-IntegrationIntegration of ERP systems such as Oracle. Resources, project costs, etc. can be managed seamlessly.Not directly supported. However, ERP data can be stored and managed.
BIM-IntegrationDirect integration of BIM software such as Revit to efficiently manage BIM models and the corresponding data.Not directly supported. However, BIM data can be stored and managed.
Workflow-IntegrationIntegration of various workflow management systems. This enables the automation of processes and workflows in order to work on projects more efficiently.SharePoint includes native workflow capabilities to automate and manage processes and workflows.
BI-IntegrationIntegration of BI tools such as Power BI. This enables the analysis of project data and the creation of reports and dashboards.SharePoint allows you to integrate Power BI to analyze data and create reports from SharePoint data sources.
E-Mail-IntegrationIntegration of various email clients such as Microsoft Outlook for managing messages and communications.Integration of various email clients such as Microsoft Outlook to manage documents and communicate within the SharePoint platform.
Third party integrationIntegration of APIs and plug-ins from third-party applications and systems. They meet various specific requirements and provide certain functions.Here, too, the integration of APIs and plug-ins from various third-party applications and systems is possible.

Ease of use: Which platform is more intuitive and easier to learn?

ProjectWise is clearly a solution for power users with large projects and many team members who work with the software on a regular basis. Although ProjectWise is considered more complex due to its extensive features, this is offset by extensive documentation and training offerings that enable effective onboarding and use of the software.

SharePoint is known for its ease of use, making it a good choice for teams looking for an intuitive and easy-to-use solution. It is particularly beneficial for users who are already familiar with Microsoft 365 products, as the similar user interface reduces the learning curve.

Customer Support and Community in Comparison

ProjectWiseSharePoint
Customer SupportPhoneEmailOnlineTechnical support, training and consulting services. Knowledge bases and community forums are also available.TelephoneEmailOnlineAccess to technical support, online help, community forums and knowledge bases provide helpful information and how-tos.
CommunityDedicated and ever-growing community with numerous ProjectWise users in forums, discussion groups for problem solving and knowledge sharing. Bentley Systems itself and partners such as Corporate Montage also offer informative training and conferences.Large Microsoft community with numerous users who exchange information and find solutions. External forums, blogs and training courses are also available. Industry-specific user groups are also available.

When it comes to customer support, ProjectWise has a major advantage: if specific functions or interfaces are missing, adjustments can be made that are tailored precisely to the customer’s needs and internal processes, including complex, customized solutions. However, this comes at a price.

All the important advantages of both platforms

ProjectWiseSharePoint
Professional project management in a team – even with large amounts of dataFull integration with Microsoft Office
Industry-specific adaptations and individual solutionscollaboration tools
integration of all CAD applicationsScalable business solutions
Specialized support of BIMFlexible document management
Integrated workflow automationsecurity and access control
Extensive support, communities and trainingNumerous extensions (add-ins and plug-ins)

Our recommendation

At first glance, SharePoint from Microsoft is an all-encompassing platform that is suitable for all areas of application. When comparing ProjectWise vs. SharePoint, however, it becomes clear that ProjectWise offers far more functions and options. Especially when it comes to industry-specific solutions, the application from Bentley Systems is ahead of the game. This is ensured by the seamless integration of all CAD applications and, if required, individual, tailor-made solutions. Overall, ProjectWise is very efficient and enables professional project management.

If you don’t need these specialized functions, SharePoint is a great solution for general document management and team collaboration in a user-friendly and easily accessible platform.

Tip: Do you use ELO as an ECM and work a lot with CAD data? For this specific case, “CME BElink2ELO” is the perfect alternative to ProjectWise and Sharepoint. This solution is particularly impressive due to its cost efficiency, its extensive range of functions and a particularly user-friendly interface.

Professional management of CAD data – even for large projects

If companies and planners manage large construction projects or infrastructures, choosing the right CAD software is of key importance. With ProjectWise you have a tool at your fingertips that can be seamlessly connected to Microstation and enables efficient management of your CAD data. This way you always keep an overview and have all important information and files stored safely.

We are happy to help you find the right project management for your individual requirements, absolutely free of charge.

Arrange a free consultation now

FAQ: ProjectWise vs. SharePoint

What advantages does ProjectWise have for AEC companies compared to SharePoint?

For AEC companies, ProjectWise offers special solutions that are individually tailored to the specific requirements and processes. This makes work processes within a project more efficient, more accurate and supports collaboration.

What functions does ProjectWise contain that SharePoint does not offer?

In contrast to SharePoint, ProjectWise contains specialised functions that enable professional AEC data management. These include advanced change management, the integration of various systems such as ERP or CAD and the control of workflows.

What factors play a role in choosing the right software?

Various factors play a role in choosing the right software. These include:

  • Specific requirements for a project
  • Ability to integrate existing systems
  • Ease of use
  • Scalability
  • Support for industry-specific standards and workflows
  • Prices

It is important to go through all the factors thoroughly and choose the right software that meets the company’s requirements.

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